Travel Management Companies
Travel Management Companies
TripFro is one of the leading travel management solution
to provide end-to-end solutions for the business industry, gives a competitive
advantage to TMCs to access supply across the globe and assist travel management companies
with rate audits for these hotel partners. So now, always give the best offer
to your corporate customers and never lose trust in our revenue management and
distribution solutions.
An online booking tool
allows employees to track and develop their own business travel. Travel
management companies give more robust support on top of providing their own
online booking tools. While OBTs allow your employees to individually search
for their own corporate travel options and deals, TMCs typically give support
from experienced travel consultants who specialise in finding the best rates
for business travel, while also allowing your employees the flexibility to choose
their own airlines, hotels and hire cars.
A travel
management company is an effective partnership to make sure your corporate
travel program functions at the highest level with the greatest efficiency.
Whether you’re just beginning internal discussions or already performing a
travel management company comparison.
Most travel management companies have an online booking tool.
As a client, you can use the tool to browse and book hotel rooms and take
advantage of all of the other services your TMC partner provides.
Benefits of using a travel management company:
TMCs help streamline your travel booking process.
By automating different travel components—like lodging,
flights and ground transportation—into one online booking platform, it
creates the booking process more efficient and easier to manage, and saves your
employees valuable time.
Facilitates
gathering data for more informed decision-making
Through partner integrations and APIs, TMCs can give
real-time data gathering that can help analyse travel trends, assess risk
management, as well as control budget spending. In turn, this data can help
your organisation make better, more educated business decisions.
TMCs
provide travel assistance 24/7
One of the biggest benefits of using a TMC is that you can
rely on reaching a travel consultant any time—day or night. Instead of having
to keep track of several different vendors, your employees enjoy one point of
contact that is reachable across a variety of different channels.
Enjoy the
perks of a concierge service
From handling the most minute details—that can range from
seat preferences to making sure travel reward points are applied accordingly
and everything in between—TMCs elevate the traveller experience of your
employees by taking care of all their travel needs.
Can help
reduce corporate travel costs
Because TMCs specialise in finding and negotiating the best
travel deals with enterprise providers and partners, they have access to lower
rates on airlines, hotel rooms and transportation—cutting down on overall
business travel costs while still offering competitive name-brand selections.
Provides
traveller safety assistance
Whether unexpected security concerns arise, or travel
regulations are updated at the last minute, TMCs keep travellers informed with
real-time notifications.
Integrates
your company’s corporate travel policy for greater compliance
TMCs bridge the gap between employee travel booking best
practices and your company’s corporate travel policy. A TMC can filter an
employee’s search results to be automatically compliant to your business’
travel policy guidelines, saving them time and providing ease of use.
Features
of Travel Management Companies:
Planning – Planning business trips can be painful, but
TripFro’s easy-to-use automated solution makes sure that everything is
completed online. Travel request forms may be used online to initiate the
process and request authorization. The finance teams and travel desks share
access to reduce unauthorized/last-minute trips.
Capturing –
Ranked as the best travel
management software, the tool is powered by AI. As it extracts data from
the source (SMS, email, credit card statement, Uber and so on), data capture is
accurate. The automated capture process eliminates manual efforts,
promotes timely claims submission while keeping employees happy and productive.
Reporting –TripFro’s
travel management software transforms your paper-based processes by
auto-verifying travel expense submissions against travel policies (built into
the system). Apart from being 100% policy compliant, your reports will
provide superior analysis and better insights.
Approving – The
biggest challenge with approvals is that most managers do not have all the
information they need to create an informed choice. TripFro’s platform makes
sure that approvers get complete visibility into expenses and violations (to
override if they need to). Further, they may seek (chat in real-time)
clarifications from employees before giving approval (or submissions may be
auto-approved where compliant).
Reconciling – Finance
and accounting teams can save time and effort by viewing travel expenses in
real time. It takes care of the time-consuming process of manual verification.
The automation also offers an end-to-end audit trail and prevents delays in
settling claims.
Here are a few things that travel
management solution can do for your company:
Save time and effort by letting you
do all the booking (flights, car, hotels, etc) using an integrated self-booking
tool (SBT).
Integrate multiple approval workflows (pre-book, pre-trip,
post-trip) in one place
Replaces manual workflows with efficient, accurate, and
automatic processes
Insightful and robust reporting and analytics
Greater visibility of travel expenses helps track missed
savings.
Compliance improves and stays audit-ready at all times.
Employee experience improves significantly
What Are
the Tasks of a Travel Management Company?
Travel Planning
On
a basic level, business travel needs to be planned ahead of time, so that all
bases are covered. This involves, among other things, selecting the right dates
for travel, as well as identifying the best times for airlines, the best
location for accommodation, whether or not airport transfers are needed, and so
on.
Negotiation
Travel management companies are ideally equipped to
handle this responsibility, because their staff will be experienced in
negotiations. They are also much more likely to have close contacts in various parts
of the travel industry, allowing them to secure special rates that might otherwise
be unattainable to you.
Arranging Accommodation
Another
key responsibility when managing travel arrangements is organising suitable
accommodation for business travellers. This means looking at all of the
available options, including hotels, bed and breakfasts and shared
accommodation. It also means booking the right number of rooms, for the right number
of days, at the right price.
Transportation
Transportation forms a huge part of travel planning, and a
good travel management company or professional can help you by handling all of
your transportation needs in advance. This could include things like booking
flights, securing a rental car, arranging airport transfers, purchasing train
tickets, or booking discount travel passes.
Meeting and Event Planning
Generally,
business travel will be centred on attending meetings or business events and
there is plenty of work that goes into organising this. For example, you will
need to make sure everybody attending an event has the right credentials to get
in and that they know where they are going and what they are doing.
Manage Travel Expenses
Finally,
management of travel expenses is arguably the main part of the job and a
professional travel manager will be far better equipped to handle this than someone
with no real experience in the role.
For
more details, please visit our website: https://www.tripfro.com/travel-management-companies.php